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Data Breach Notification Letter

Sample letter to notify customers that a data breach has occurred

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November 29, 2023

[First Name] [Last Name]
[City], [State] [Zip Code]

Subject: Notice of Data Breach

Dear [Mr./Mrs.] [Last Name]:

I am notifying you that a data breach occurred at [Company] between the dates of [Start Date] and [End Date]. We became aware of this breach of data on [Date] and immediately investigated. We have determined the following -

[ ... A brief description of what happened ... ]

[ ... Customer data fields impacted ... ]

[ ... Customer data fields not impacted ... ]

[ ... Steps taken to prevent future breach of data ... ]

Please know that we take this very seriously. We recommend that you set up a fraud alert by calling Equifax, Experian, or TransUnion. This can help prevent an identity thief from opening an account under your name. We are also offering the following to you for free -

  • Credit Report Monitoring (1 year)
If you would like to activate your free credit report monitoring, or have any more questions about this data breach then you may call [000-000-0000].


[First Name] [Last Name]
[Title / Position]
[City], [State] [Zip Code]

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